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Privacy Policy | Praevisio Institute for Geopolitical Affairs

Data Protection · GDPR Compliance

Privacy Policy

Last Revised — February 2026

Our commitment to protecting your personal information, maintaining full transparency in our data practices, and upholding the highest standards of GDPR compliance.

GDPR Notice. The Praevisio Institute for Geopolitical Affairs processes personal data in full compliance with the General Data Protection Regulation (EU) 2016/679. We collect only what is necessary, retain it only as long as required, and never sell or repurpose it for commercial gain. Your data is a matter of trust — we treat it accordingly.

GDPR
Compliant
0
Data Sold
7yr
Max Retention
NL
Governing Law
01

Personal Data We Process

Praevisio Institute collects and processes personal information when you engage with our services, visit our website, or voluntarily provide such data through correspondence or consultation. We are committed to full transparency in our data collection practices and adhere strictly to the principle of data minimisation.

Identity data — First and last name, professional title, and institutional affiliation where applicable.
Contact data — Email address, phone number, and correspondence address used for the purposes of service delivery.
Professional background — Information about your organisation, sector, or role shared voluntarily in the context of an engagement.
Engagement data — Records of interactions, service requests, and correspondence related to our research and advisory services.
Technical data — IP address, browser type, and anonymised website usage patterns collected automatically during site visits.

If you believe we have collected personal information without proper authorisation, please contact us immediately. We will investigate and take appropriate action, which may include removing such information from our records without delay.

02

Our Approach to Data Protection

Praevisio Institute adheres strictly to GDPR principles and maintains the highest standards of data stewardship. Our approach is grounded in transparency, purpose limitation, and respect for the individuals whose data we process.

Data minimisation — We collect only what is strictly necessary for the defined purpose of processing.
Explicit consent — We obtain clear, informed consent before processing personal information where required by law.
Purpose clarity — We clearly communicate why data is being collected and commit to not repurposing it beyond the stated objective.
Robust security — We implement appropriate technical and organisational measures to prevent unauthorised access, disclosure, or loss.
Systematic disposal — We anonymise or securely dispose of personal data upon conclusion of the retention period or upon valid request.
03

Purpose of Data Collection

We process personal information exclusively for specific, legitimate, and documented purposes. Data is never collected speculatively or repurposed without renewed consent.

Distributing research publications, analytical reports, and strategic intelligence briefings to clients and subscribers.
Communicating about our services, events, expert panels, and geopolitical briefings.
Responding to enquiries about our research capabilities and advisory services.
Processing applications for research positions, fellowships, and collaborative partnerships.
Enhancing website functionality and user experience through anonymised analytical insights.
Conducting and supporting research and analysis in accordance with our institutional mission.
04

Data Retention Periods

Praevisio Institute retains personal information only for the duration necessary to fulfil the purposes for which it was collected. Retention periods are reviewed regularly to ensure continued compliance with evolving regulation and best practice.

Data Category
Retention Period
Active client & service engagement records
Duration of engagement
Post-engagement archival records
Maximum 7 years
Research and analytical data
Per academic standards
Website analytics data
Anonymised after 26 months
Correspondence & enquiry records
3 years
05

Third-Party Data Sharing

Praevisio Institute treats your personal information with strict confidentiality. Data is shared with third parties only under defined circumstances and never for commercial gain.

When necessary to execute our service agreements with you, including secure delivery of research outputs.
To comply with legal obligations or requirements issued by a competent regulatory or judicial authority.
With trusted service providers who assist in delivering our operations, operating under strict confidentiality and data processing agreements.
For collaborative research projects with institutional partners, subject to appropriate safeguards and only with your knowledge where personal data is involved.

No data is ever sold. Praevisio Institute does not sell, rent, or transfer personal information to any third party for marketing, profiling, or any other commercial purpose. This is an unconditional commitment.

06

Website Analytics & Cookies

Our website employs a minimal set of cookies designed to respect your privacy while ensuring core functionality and gathering anonymised insights to improve the user experience.

Technical cookies — Essential for website operation, security, and maintaining session integrity. These cannot be disabled without affecting core functionality.
Functional cookies — Remember your preferences and settings across sessions to improve your experience.
Analytical cookies — Provide aggregated, anonymised insights into website usage patterns. No individual user is identified through analytical data.

You may manage cookie preferences through your browser settings, including disabling or deleting existing cookies at any time. Please note that disabling technical cookies may impair certain website features.

07

Your Data Rights

Under the GDPR, you maintain a comprehensive set of rights in relation to your personal data. Praevisio Institute is committed to facilitating the exercise of these rights promptly and without undue restriction.

Access

Request a full copy of the personal data we hold about you, including the purposes and legal basis of processing.

Correction

Ask us to rectify any inaccurate or incomplete personal information held in our records without undue delay.

Erasure

Request the deletion of your personal data where it is no longer necessary for the purposes for which it was collected.

Restriction

Request that we limit the processing of your personal data in specific circumstances, including where accuracy is contested.

Portability

Receive your personal data in a structured, commonly used, machine-readable format for transfer to another controller.

Objection

Object to processing based on legitimate interests or for direct communications at any time and without providing reasons.

To exercise any of these rights, please submit a verifiable request via our contact details below. For security purposes, we may request identification verification to confirm we are responding to the correct individual. We aim to respond to all valid requests within 30 calendar days.

08

Security Measures

Praevisio Institute implements comprehensive technical and organisational security protocols to protect your information from unauthorised access, alteration, disclosure, or destruction.

Encryption — Sensitive data is encrypted both in transit (TLS) and at rest using industry-standard protocols.
Access controls — Strict role-based access and authentication mechanisms ensure only authorised personnel can access personal data.
Regular audits — Periodic security reviews and vulnerability assessments are conducted to identify and remediate risks.
Staff training — All personnel with access to personal data receive training on data protection obligations and our internal policies.
Incident response — A documented breach response procedure is maintained and tested regularly, with GDPR-compliant notification protocols in place.

If you suspect any security issue or potential misuse of your personal information in connection with Praevisio Institute, please notify us immediately at the contact details below. We will investigate all reports and take appropriate action within the timeframes required by applicable law.

Privacy Enquiries

Questions about your data or this policy?

For any privacy-related enquiries, to exercise your data rights, or to report a security concern, please reach out to our dedicated privacy team. We aim to respond to all requests within 30 calendar days. For complaints that remain unresolved, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Document Privacy Policy
Last Revised February 2026
Framework GDPR (EU) 2016/679
Supervisory Authority Autoriteit Persoonsgegevens
Website praevisio-institute.org